Secretary to the Resident Representative Vacancy
at The African Development Bank in Nigeria Today
2015
The African Development Bank Field Office in Mozambique (MZFO)
has been established to strengthen the dialogue between the
Bank and the Government, development partners, the private
sector, and the civil society, in the design of the Bank’s
development policy and programs, as well as on implementation,
monitoring and evaluation of the poverty reduction strategy.
MZFO also seeks to assist the operational functions of the Bank
Group in launching and following up projects and programs in
Mozambique with a view to enhancing portfolio quality,
ownership, participatory approach, and regional integration.
The African Development Bank invites applications from
qualified candidates to fill in the vacant position of
Secretary to the Resident Representative, Mozambique Field
Office. This is a local position based in Maputo, Mozambique
and does not attract international terms and conditions.
Job Title: Secretary to the Resident
Representative
Job Location: Nigeria
ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN
MOZAMBIQUE WILL BE CONSIDERED FOR THIS POSITION. AfDB WILL NOT
SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.
Duties and responsibilities:
- Under the general supervision of the Resident
Representative, the Secretary will be responsible for:
- Time management and scheduling on behalf
of the Resident Representative to include effective
prioritization and resolving related conflicts and competing
demands;
- Management of Resident Representative’s
calendar and scheduling of meetings;
- Administering Staff meetings, taking
minutes of the proceedings and ensuring follow-up on agreed
actions;
- Independently respond to diverse
inquiries and make decisions when multiple courses of action
are possible;
- Coordinating and monitoring multiple and
diverse work processes and activities to ensure that management
decisions are properly carried out and products are delivered
in a timely manner;
- Ensuring quality of documents requiring
the Resident Representative’s approval and/or signature;
- Keeping others informed by providing
relevant information, reports or status updates;
- Drafting/finalizing correspondence on a
range of topics on behalf of the Resident Representative;
- Providing general secretarial assistance
to staff and visiting Bank missions.
- Being accountable for the smooth
operation of office work, support services and related
systems within the Country Office by organizing and
coordinating workflow; and
- Perform any other assignments as
requested by the Resident Representative and the Bank’s
management.
Selection Criteria
Including desirable skills, knowledge and experience
- At least a Bachelor’s degree or its
university equivalent in Business Administration or other
related field; or Matric Certificate or Advanced Level
Certificate plus four (4) years of further study in
professional secretarial and/or office management
qualifications.
- A minimum of four (4) years’ relevant
experience in secretarial/office administrative work.
- A good track record in secretarial and
office management.
- Ability to organize data and information
retrieval systems.
- Good filling and organizational skills,
with good interpersonal skills.
- Ability to communicate and write
effectively in English and Portuguese, with a good knowledge of
French.
- Competence in the use of Bank standard
software (Word, Excel, Access, and PowerPoint). Knowledge of
SAP is desirable.
This is a local position, and does not attract international
terms and conditions.
How To Apply:
Interested and suitably qualified candidates
"http://www.afdb.org/en/careers/current-vacancies/vacancy/secretary-to-the-resident-representative-1929/"
target="_blank">should click here to
apply online.
Deadline: 19th March, 2015