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Monday, March 30, 2015

Administrative Executive Job Vacancy At Rapid Facilities Management Limited ~ Jobs in Nigeria




Rapid Facilities Management Limited – We

are a team of Facilities Management professionals determined to

set new standards in our sector.


We have over eighteen years of

building services experience, both local and international

which we deploy for the smooth and efficient running of your

office, factory, hotel, hospital or other buildings. Our

relentless pursuit of best practice means you can focus on

your core activities whilst we take away the hassle of

running your buildings.



We are recruiting to fill the position

of:




Position: Administrative

Executive



Job Description

The overall responsibility of the Administrative executive is

the management of the day to day operations of the Company. In

addition to running the office, must know about standard

facilities management practices, and also fulfil other business

management duties.


Basic

Tasks



  • Act as the main point of contact for visitors and

    callers, including reception duties



  • Administer and perform administrative and clerical

    functions for the company



  • Manage office, maintain office supplies and

    equipment



  • Maintenance of vehicle records,


  • Renewal of Department of Petroleum Resources (DPR)

    certificate



  • Renewal of all company vehicles documents such as

    vehicle license, LASAA, insurance, LGA papers, Road

    Worthiness etc



  • Responsible for managing the office environment and

    overseeing the duties of the Cleaners, receptionist and

    security



  • Setting up of email account for new staff


  • Distribution of branded items


  • Generator maintenance (diesel level, servicing

    etc)



  • Open and date stamp all general correspondence


  • Maintain the general filing system and file all

    correspondence



  • Arrange and co-ordinate meetings and events


  • Record, transcribe and distribute minutes of

    meetings



  • Utilities payment (Electricity, LAWMA etc)


  • Ensuring smooth running of telecommunications,

    internet



  • Maintain an adequate inventory of office

    supplies



  • Coordinate the repair and maintenance of office

    equipment



  • liaise with internal staff at all levels


  • Any other duties assigned by management


Education and Experience



  • Minimum of OND in Business Administration, management

    or comparable work experience



  • Minimum of 3 years experience providing support at a

    high level



  • Proficient computer skills and in-depth knowledge of

    relevant software such as MS Office Suite



  • Knowledge of standard office administrative practices

    and procedures



  • Must have a valid driver’s licence.


Key Competencies



  • Organizational and planning skills


  • Communication skills


  • Information gathering and monitoring skills


  • Problem analysis and problem solving skills


  • Judgment and decision-making ability


  • Initiative


  • Confidentiality


  • Team member


  • Attention to detail and accuracy


  • Adaptability


How to Apply



Qualified and interested candidates should send their

CV’s

to:recruitment@rapidfacilitiesgroup.com





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