Rapid Facilities Management Limited – We
are a team of Facilities Management professionals determined to
set new standards in our sector.
We have over eighteen years of
building services experience, both local and international
which we deploy for the smooth and efficient running of your
office, factory, hotel, hospital or other buildings. Our
relentless pursuit of best practice means you can focus on
your core activities whilst we take away the hassle of
running your buildings.
We are recruiting to fill the position
of:
Position: Administrative
Executive
Job Description
The overall responsibility of the Administrative executive is
the management of the day to day operations of the Company. In
addition to running the office, must know about standard
facilities management practices, and also fulfil other business
management duties.
Act as the main point of contact for visitors and
callers, including reception duties
Administer and perform administrative and clerical
functions for the company
Manage office, maintain office supplies and
equipment
Maintenance of vehicle records,
Renewal of Department of Petroleum Resources (DPR)
certificate
Renewal of all company vehicles documents such as
vehicle license, LASAA, insurance, LGA papers, Road
Worthiness etc
Responsible for managing the office environment and
overseeing the duties of the Cleaners, receptionist and
security
Setting up of email account for new staff
Distribution of branded items
Generator maintenance (diesel level, servicing
etc)
Open and date stamp all general correspondence
Maintain the general filing system and file all
correspondence
Arrange and co-ordinate meetings and events
Record, transcribe and distribute minutes of
meetings
Utilities payment (Electricity, LAWMA etc)
Ensuring smooth running of telecommunications,
internet
Maintain an adequate inventory of office
supplies
Coordinate the repair and maintenance of office
equipment
liaise with internal staff at all levels
Any other duties assigned by management
Education and Experience
Minimum of OND in Business Administration, management
or comparable work experience
Minimum of 3 years experience providing support at a
high level
Proficient computer skills and in-depth knowledge of
relevant software such as MS Office Suite
Knowledge of standard office administrative practices
and procedures
Must have a valid driver’s licence.
Key Competencies
Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability
How to Apply
Qualified and interested candidates should send their
CV’s
to:recruitment@rapidfacilitiesgroup.com