Rapid Facilities Management Limited Vacancy
for Administrative Executive in Lagos Nigeria March
2015
Rapid Facilities Management Limited – We are a team of
Facilities Management professionals determined to set new
standards in our sector.
We have over eighteen years of building services experience,
both local and international which we deploy for the smooth and
efficient running of your office, factory, hotel, hospital or
other buildings. Our relentless pursuit of best practice means
you can focus on your core activities whilst we take away the
hassle of running your buildings.
We are recruiting to fill the position of:
Job Title: Administrative Executive
Job Location: Lagos
Job Description
- The overall responsibility of the Administrative executive
is the management of the day to day operations of the Company.
In addition to running the office, must know about standard
facilities management practices, and also fulfil other business
management duties.
Basic Tasks
- Act as the main point of contact for visitors and callers,
including reception duties
- Administer and perform administrative and clerical
functions for the company
- Manage office, maintain office supplies and equipment
- Maintenance of vehicle records,
- Renewal of Department of Petroleum Resources (DPR)
certificate
- Renewal of all company vehicles documents such as vehicle
license, LASAA, insurance, LGA papers, Road Worthiness etc
- Responsible for managing the office environment and
overseeing the duties of the Cleaners, receptionist and
security
- Setting up of email account for new staff
- Distribution of branded items
- Generator maintenance (diesel level, servicing etc)
- Open and date stamp all general correspondence
- Maintain the general filing system and file all
correspondence
- Arrange and co-ordinate meetings and events
- Record, transcribe and distribute minutes of meetings
- Utilities payment (Electricity, LAWMA etc)
- Ensuring smooth running of telecommunications, internet
- Maintain an adequate inventory of office supplies
- Coordinate the repair and maintenance of office equipment
- liaise with internal staff at all levels
- Any other duties assigned by management
- Education and Experience
- Minimum of OND in Business Administration, management or
comparable work experience
- Minimum of 3 years experience providing support at a high
level
- Proficient computer skills and in-depth knowledge of
relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and
procedures
- Must have a valid driver’s licence.
- Key Competencies
- Organizational and planning skills
- Communication skills
- Information gathering and monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Team member
- Attention to detail and accuracy
- Adaptability
How To Apply:
Qualified and interested candidates should send their CV’s to:
recruitment@rapidfacilitiesgroup.com
Deadline: 31th March, 2015