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The
World Meteorological Organization requires a highly qualified
locally-recruited Secretary for its Office for North, Central and
West Africa, located in Abuja, Nigeria.
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Job Title: Secretary
DUTIES:
- Under the overall supervision of the WMO Representative for
North, Central and WestAfrica and under direct supervision of
the National Programme Officer, the Incumbent will perform the
following duties:
- Make travel arrangements (flight booking and purchase of
tickets) for the supervisors and perform liaison duties with
other units;
- Arrange appointments and maintain the supervisors’
calendar, place and screen telephone calls and answer queries
with discretion;
- Keep lists of names, addresses and telephone numbers of
relevant partners (Ministers, Government Officials and members
of the Diplomatic Corps and Donor Organizations);
- Prepare briefing material for the supervisors for use on
Official trips or special meetings;
- Classify all the incoming and outgoing documents. Prepare
the monthly account of the Office. Prepare correspondence, some
of which is highly confidential in both French and English.
- Transmit the outgoing mails.
- Maintain the proper Office filing system;
- Perform any other assignment that he/she may be directed.
QUALIFICATION AND EXPERIENCE:
Education
- Completed secondary school education or equivalent
administration studies with corresponding diploma.
Experience
- A minimum of five years progressively responsible
experience in secretarial functions.
- Demonstrated experience in screening and filtering incoming
correspondence and documents and working experience in a United
Nations or related international organization.
Other requirements
- Must possess demonstrated ability to work with Microsoft
Office software, word processing, spreadsheet and presentation
software and multi-tasking systems [e-mail, agendas, etc.) and
the use of Oracle 1-Procurement applications. Good
communication and interpersonal skills and ability to draft and
produce correspondence, to manage and balance workloads and
timelines within a multi-structured environment.
- Demonstrated ability to pay attention to detail.
- Excellent typing skills.
Languages
- Excellent knowledge of English and a very good knowledge of
French (oral and written).
- Knowledge of other WMO official languages would be an
advantage.
Method of Application
NATURE OF ASSIGNMENT A monthly salary
commensurate with G.3 level (approximately NGN 272095)
AND SALARY: Will be offered based on
experience. This is a temporary appointment of up to eleven
months on Abuja local conditions.
COMMENCEMENT OF DUTY: 1 May 2015 or as soon as
possible thereafter.
APPLICATIONS: In order for the applications to
be considered valid, these should be submitted with a cover
letter (not more than one page) specifying the motivation for
applying, and addressed to The WMO Representative, WMO Office
for North, Central and West Africa. All applications should
include a functional e-mail address, mobile number, detailed
curriculum vitae and completed
WMO Personal History Form, which can be downloaded from the
Internet at
"http://www.wmo.int/pages/prog/isp/linkedfiles/PHFE.rtf%20"
rel="nofollow" target=
"_blank">http://www.wmo.int/pages/prog/isp/linkedfiles/PHFE.rtf
Please note that this position will be based in Abuja and is
open to Nigerian nationals or permanent residents.
CLOSING DATE: Interested candidates are
invited to submit their application by e-mail to
wmosrowa@undp.org not later than 13 March 2015.
Applications received after this date will not be considered.
Only shortlisted candidates will be contacted.