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The Institute of Science and Technology Yenagoa (IST
Yenagoa) is a new interdisciplinary research-led institute
dedicated to applied research and education in science and
technology, located
in Yenagoa, Bayelsa Sate,
Nigeria. The Institute’s objective is to empower our
generation and make a contribution to the nation to help uplift
the progress in business, science, technology and to undertake
cutting-edge research that will inform policy and development in
Nigeria.
Job Title: Executive Assistant
Our client requires the services of an Executive Assistant to
report directly to the President of the Corporation.
Responsibilities:
- Managing the day-to-day operations of
the office
- Organizing and maintaining files and
records
- Planning and scheduling meetings and
appointments
- Managing projects and conducting
research
- Preparing and editing correspondence,
reports, and presentations
- Making travel and guest arrangements
- Providing quality customer service
- Working in a professional environment
- Skilled in Social Network and media
management
- Skilled in basic Microsoft applications
including word, spreadsheet, PowerPoint
- Website development and management
- Data Entry
OTHER RESPONSIBILITIES:
Responsibilities may include screening calls; managing calendars;
making travel, meeting and event arrangements; preparing reports
and financial data; training and supervising other support staff;
and customer relations. Requires strong computer and Internet
research skills, flexibility, excellent interpersonal skills,
project coordination experience, and the ability to work well
with all levels of internal management and staff, as well as
outside clients and vendors. Sensitivity to confidential matters
may be required.
Responsibilities include those described for office/facilities
manager, but the position requires more extensive experience
and management skills. Duties may include selecting office
vendors and supervising purchasing processes, directing
mailroom and maintenance staff, and coordinating regular
building safety checks and ergonomics training for staff.
OTHER ASSOCIATED RESPONSIBILITIES:
Coordinates various office support services, including
purchasing and facilities management. Requires strong
communication skills and some accounting knowledge. May include
supervision of office administrative staff. At some companies,
this role may take on HR responsibilities.
Qualification:
Bachelor’s degree with at least 2 years working experience in a
similar position required.
Job Title: Rector
Job description
The college is seeking a future-oriented leader who can be a
specific supplier of conditions in meeting the society’s
challenges within welfare, education, and technology. As Rector
at the Institute, he will have the opportunity to be head of all
the colleges and programs and would be expected to build the
institute from ground up with the task of designing and
implementing short term, medium term and long term goals.
He will be given scope of action to lead a knowledge institution
that offers study programs that are very much in demand in
Nigeria and the African market.
The Rector is the head of the Institute with responsibility for
the overall activities, in accordance with the framework and
requirements appointed by the Board. Rector reports to the
Institute Board of Directors/Governing Council.
Tasks and responsibilities will include:
- Positioning Institute of science and Technology nationally
and internationally.
- Ensuring that the institution reaches its strategic goals
for meeting future challenges.
- Ensuring that the institute is visible and coherent in the
public debate and sets the agenda for research in Nigeria.
- Building networks with central partners in the educational
sector, business and industry, and public authorities.
- Being an inspiration and driving force that manages change
processes, strategic development and implementation, and
financial control.
- Developing a positive and inclusive organizational culture
and a good working environment for both proposed students,
fellows, researchers and staff.
- Developing a professional and quality-oriented management
throughout the organization.
- Ensuring that resources and real property are allocated in
accordance with decisions made by the Board and that the total
financial management is in accordance with legislation and
conditions set by the Ministry.
- Raise fund and start the construction of the permanent site
of the Institute in Yenagoa.
Desired Skills and Experience
Qualifications:
The person appointed as Rector must have formal competence for
appointment in an academic position (PhD Degree) at a
university/university college and have first-hand experience from
Institutes core proposed programs and activities: teaching,
research, dissemination and innovation.
Furthermore, the person appointed must have:
- Experience as leader at a high level in complex knowledge
organizations.
- Experience in managing change processes, strategic
development and implementation.
- Good relational skills and ability to build networks.
- Excellent written and spoken communication skills in
English.
Skills
- Very good understanding of college administration.
- Good communicative skills for both external and internal
communication.
- A motivating, distinct and result-oriented style of
management.
- Substantial knowledge of and experience from the
university/university college sector.
- Political understanding, including ability and willingness
to market the institute, nationally and internationally.
We offer
Good remuneration, housing, transportation, and sponsored
academic conferences worldwide.
More information
- The position is a fixed contract term position of 5 years
and renewable based on performance.
- Preference will be given to tenured University Professors
who have served in capacities such as Dean or head of
departments in their respective universities.
Job Title: Information Technology Specialist
A Public library and The Institute of Science and Technology,
Yenagoa seek the services of an Information Technology
Specialist.
POSITION DESCRIPTION
This staff reports directly to the Director of the Institute. A
majority of this person’s time will be spent responding to
requests submitted via our online support ticket system,
emails, phone calls, and in-person visits. Any time left over
will be spent working on projects to help grow the
organization’s technology infrastructure. This person will
supervise all online examinations and address all
correspondence.
SCOPE OF WORK
The IT Specialist is responsible for the day to day operational
activities of help desk support, network administration, and
systems.
RESPONSIBILITIES
- Support end-users with IT-related problems in a responsive
and service oriented manner.
- Setup, management, and maintenance of IT-related equipment.
- Monitor backup jobs and ensure high level of completion
success rate.
- Manage time and projects effectively.
- Help put processes in place to maintain a stable network
environment.
- Training staff with IT related equipment.
- Assist the IT director with project work to grow the
technology infrastructure of the organization.
- Assist with the troubleshooting, installation, and
implementation of systems.
- Ensure data integrity with regard to our fixed asset
inventories.
- Provide input and recommendations to the organization
surrounding hardware and software technologies and how these
technologies can assist the business being especially proactive
with new technologies.
- Develop and monitor performance levels of software and
hardware and evaluate, recommend, and propose alternative
methods of information processing.
- Develop and maintain information architectures (data,
application, network) ensuring the system is on-line daily.
- Maintain hardware and software maintenance agreements to
ensure integrity of operations processes.
BEHAVIORAL EXPECTATIONS
- Customer Service – demonstrate the ability to respond with
a high degree of urgency to the needs & requests of others,
internally and externally. Understand the impact of their work
on others.
- Understand safety policies and actively promote safe
practices in the workplace.
- Maintain constructive relationships and demonstrate respect
for everyone contacted.
- Deal constructively with conflict and focus on the
situation, issue or behavior and not on the person by diffusing
situations before conflicts arise, resolving conflicts directly
and actively promoting and gaining cooperation from others.
- Accurately provide and receive information in oral and
written communications. Consistently provide ideas, opinions,
or information in an articulate, professional way. Actively
listen to others and demonstrate understanding of other points
of view.
- Willingness and ability to adjust to changing conditions or
priorities.
- Take the initiative to identify and act on problems and
lead by example. Consistently make decisions that resolve
problems.
QUALIFICATIONS & SKILLS
- Organized, thorough, and has great attention to detail
- Demonstrated working knowledge of hardware and networking
basics
- Able to install, configure, troubleshoot and support
Windows clients and servers
- Intermediate-Advanced knowledge of the Microsoft Office
Suite
- High level of analytical thinking to solve problems with an
understanding of technology as well as an ability to ask the
right questions and apply solutions to business problems.
- Effective oral, electronic and written communication with
all levels of the organization using top notch customer
service.
- Does well with minimal “hands on” training and can pick up
new skills quickly and can “take the ball and run with it”
- Ability to multi-task and can handle frequent interruptions
- Can consistently follow protocol and instructions
- Can work independently with little management direction
- Document process, procedures, and results
- Fast and accurate keyboarding skills
- Passionate, optimistic, and has internal inspiration to get
things done
PREFERRED EXPERIENCE
- B.B.A. Management Information Systems or related degree
- 1-2 years in IT or Business Systems
- Experience with SQL Server, Dynamics-Nav, SalesForce.com,
SharePoint
- .NET, AJAX, Cold Fusion, and/or Flash Development
Experience.
- A Master degree is not required, but will be a plus.
PHYSICAL DEMANDS
- Ability to sit at a desk and work on a computer as needed
- Ability to lift and move computers and IT equipment for
setup.
- Has a valid driver’s license, good driving record, and able
to support remote locations.
Job Title: Executive Personal Assistant to
the President
Roles and Responsibilities
- Completes a broad variety of administrative tasks for the
President including: managing an extremely active calendar of
appointments; completing expense reports; composing and
preparing correspondence that is sometimes confidential;
arranging complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the President’s schedule is
followed and respected. Provides “gatekeeper” and “gateway”
role, creating win-win situations for direct access to the
President’s time and office.
- Communicates directly, and on behalf of the President, with
Board members, donors, Foundation staff, and others, on matters
related to CEO’s programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues
and concerns addressed to the President, including those of a
sensitive or confidential nature. Determines appropriate course
of action, referral, or response.
- Provides a bridge for smooth communication between the
President’s office and internal departments; demonstrating
leadership to maintain credibility, trust and support with
senior management staff.
- Works closely and effectively with the President to keep
him/her well informed of upcoming commitments and
responsibilities, following up appropriately. Acts as a
“barometer,” having a sense for the issues taking place in the
environment and keeping the President updated.
- Provides leadership to build relationships crucial to the
success of the organization, and manages a variety of special
projects for the President, some of which may have
organizational impact.
- Successfully completes critical aspects of deliverables
with a hands-on approach, including drafting acknowledgement
letters, personal correspondence, and other tasks that
facilitate the President’s ability to effectively lead the
company.
- Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows through on project to
successful completion, often with deadline pressures.
Board Support and Liaison both to the Institute and the
Library:
- Serves as the President’s administrative liaison to the
Board of Directors of the Institutes and The Public Library.
- Assists board members with travel arrangements, lodging,
and meal planning as needed.
- Maintains discretion and confidentiality in relationships
with all board members • Adhere to compliance with applicable
rules and regulations set in bylaws regarding board
and board committee matters, including advance distribution of
materials before meetings in electronic/paper format. Senior
Management Liaison.
- Participates as an adjunct member of the Executive Team
including assisting in scheduling meetings and attending all
meetings.
- Assists in coordinating the agenda of senior management
team meetings and off-sites, and all staff meetings.
- Facilitates cross-divisional coordination of travel and
outreach plans Communications, Partnerships, and Outreach.
- Ensures that the President’s bio is kept updated and
responds to requests for materials regarding the President and
the organization in general.
- Edits and completes first drafts for written communications
to external stake holders Strategic Initiatives.
- Works with the Strategic Initiatives team in coordinating
the President’s outreach Activities.
- Follows up on contacts made by the President and supports
the cultivation of ongoing relationships.
- Edits all, and creates acknowledgement letters from the
President to donors
Qualifications.
- Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly with excellent
attention to detail.
- Very strong interpersonal skills and the ability to build
relationships with stakeholders, including staff, board
members, external partners and donors.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with
strong decision-making capability.
- Emotional maturity .
- Highly resourceful team-player, with the ability to also be
extremely effective Independently.
- Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and
demonstrate the highest level of customer/client service and
response.
- Demonstrated ability to achieve high performance goals and
meet deadlines in a fast paced environment.
- Forward looking thinker, who actively seeks opportunities
and proposes solutions.
Education and Experience Requirements
- Bachelor’s degree required.
- Strong work tenure: 5 years or more experience supporting
Executives, preferably in a highly corporate organization or
educational Institute.
- Experience and interest in internal and external
communications, partnership, development, and fundraising •
Proficient in Microsoft Office (Outlook, Word, Excel, and Power
Point), Adobe Acrobat, and Social.
- Successful candidate should be skilled enough to take
independent decisions that affects the organization acting in
some cases as a legal representative of the President.
Job Title: Library Research Analyst
Institute of Science and Technology, Yenagoa seek the
services of a Library Research Analyst to work at the Institute.
While the qualifications for the position has been laid below,
applicant who has additional skills with basic Computer repair
and installations will be a plus.
DESCRIPTION
Employees in this class series function as professional library
research analysts, completing or overseeing a variety of
assignments in the Institution.
Responsibilities include not only research, report preparation,
and various patron assistance activities. The employee performs
a full range of professional library research analyst
assignments in a full functioning capacity. Considerable
independent judgment is used to make decisions in carrying out
assignments that have significant impact on services or
programs. Guidelines may be available, but require adaptation
or interpretation to determine appropriate courses of action.
RESPONSIBILITIES:
Coordinates collection, publication and distribution of library
statistics and surveys. Develops databases and on-line
statistical collection. Drafts articles and reports to present
statistical data and analyses in various formats. Reviews,
analyzes and resolves discrepancies in data and information
transmissions. Reviews and suggests revisions to library
processes and procedures affecting the provision of services to
specialized patron groups. Provides logistical support in the
management of books and other library materials. Develops
a variety of ready reference materials in electronic and
traditional formats for use by staff and patrons. Acts as
liaison between the library and various external customers.
Provides reader advisory services for special patron groups.
Assists in the planning and presentation of workshops and
conferences. Prepares and maintains procedural manuals related
to the work. Maintains records and conducts correspondence
related to the work. Performs related work as assigned.
Additional Job Duties Library Research Analyst (Lead Worker)
Oversees the work of professional staff by making and reviewing
work assignments, establishing priorities, coordinating
activities, and resolving related work problems..
JOB QUALIFICATIONS
Knowledge, Skills, and Abilities NOTE: Some knowledge in the
area listed is required at the entry level, developing
knowledge is required at the intermediate level, and thorough
knowledge is required at the advanced level. Knowledge of the
principles and practices of research and analysis. Knowledge of
the tools of management, such as procedural manuals, training
materials, records and reports, and studies applicable in
evaluating programs or services. Knowledge of the initiation,
development, accomplishment, and evaluation of public programs
or services. Ability to analyze and evaluate information from a
variety of sources. Ability to construct and conduct surveys.
Ability to prepare reports, maintain records, and conduct
correspondence related to the work. Ability to communicate
effectively with others. Ability to maintain favorable public
relations Education Possession of a bachelor’s degree.
QUALIFICATION:
A bachelor’s degree is required with at least 3 years’
experience in a similar position.
Job Title: Office Manager
PURPOSE OF THE POSITION
The Office Manager is responsible organizing and coordinating
office operations and procedures in order to ensure
organizational effectiveness and efficiency.
SCOPE
The Office Manager reports to the President and is responsible
for providing office management services to the Organization.
This includes maintaining office services and efficiency,
supervising office staff and maintaining office records.
RESPONSIBILITIES
- Maintain Office Services
- Design and implement office policies
- Establish standards and procedures
- Organize office operations and
procedures
- Supervise office staff
- Monitor and record long distance phone
calls
- Prepare time sheets
- Control correspondences
- Review and approve supply requisitions
- Liaise with other agencies,
organizations and groups
- Update organizational memberships
- Maintain office equipment
- Supervise Office Staff
- Assign and monitor clerical and
secretarial functions
- Recruit and select office staff
- Orient and train employees
- Provide on the job and other training
opportunities
- Supervise staff
- Evaluate staff performance
- Coaching and disciplining staff
- Maintain office records
- Design filing systems
- Ensure filing systems are maintained and
up to date
- Define procedures for record retention
- Ensure protection and security of files
and records
- Ensure effective transfer o files and
records
- Transfer and dispose records according
to retention schedules and policies
- Ensure personnel files are up to date
and secure
- Maintain office efficiency
- Plan and implement office systems,
layout and equipment procurement
- Maintain and replenish inventory
- Check stock to determine inventory
levels
- Anticipate needed supplies
- Verify receipt of supply
- Perform other related duties as required
Skills
The incumbent must demonstrate the following skills:
- excellent interpersonal skills
- team building skills
- analytical and problem solving skills
- decision making skills
- effective verbal and listening
communications skills
- attention to detail and high level of
accuracy
- very effective organizational skills
- effective written communications skills
WORKING CONDITIONS
Physical Demands
- The Office Manager will spend long hours sitting and using
office equipment and computers, which can cause muscle strain.
The Office Manager will also have to do some lifting of
supplies and materials from time to time.
- (Conditions that may lead to mental or emotional fatigue)
- There are a number of deadlines associated with this
position, which may cause significant stress.
- The incumbent must also deal with a wide variety of people
on various issues.
QUALIFICATIONS:
- A Bachelor’s degree or its equivalent preferred.
- A Minimum of 3 years working experience at a managerial
level required.
How to Apply
Please send a maximum of three (3) page CV including a passport
photo within two (2) weeks of this publication via :
instituteofsciandtechyenagoa@gmail.com addressed
to
The Director Human Resources,
Institute of Science & Technology,
Yenagoa.