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The
International Health Division is committed to the improvement of
health and healthcare delivery around the world. Serving
both the public and private sectors, our efforts include health
policy research and evaluation, health promotion and disease
prevention, health finance, and health systems
management. Our impact is felt
in policies that ensure healthcare access for women, children,
and individuals with special needs, in strengthening health
infrastructures, and HIV/AIDS solutions.
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Job Title: Project Assistant 8/ Executive Program
Officer
Key Responsibilities
A Project Assistant (PA) supports one or more Technical
Specialists and/or the Project Director in carrying out technical
project work. In addition may support:
National Program Manager’s Office:
• Will develop and operationalize an effective and efficient
management system to ensure proper functioning of the NPM’s
office.
• Play a pivotal role of effectively coordinating all
Programmatic and Administrative activities within the
NPM office including but not limited to : Activity
scheduling with Client (DFID), Partner (FMOH) and other
development partners, and PATHS2 key technical, program and
operational teams; managing of communication flow in and
out of the NPM’s office;
• Ensure effective coordination and scheduling of SMT
meetings
• Ensures the regular meetings of the SMT holds and is
documented regularly and decisions communicated promptly to
appropriate staff/institutions/departments.
• Provide technical oversight and mentoring to the Program
Assistants working with SMT and the Technical team
• Develop effective coordinating mechanism for SMTs
• Ensures smooth, prompt and adequate information flow between
the SMT members
• Ensure effective coordination of activities between the NPM
and DNPM
• Will ensure that the NPM is up to date with the major
breaking program and administrative issues
• Works closely with the NPM to produce Technical briefs
• Attends strategic meetings, ensure effective coverage and
prompt reporting and dissemination of outcomes to relevant
persons/institutions/departments.
• Research technical issues and help develop power point
presentation slides and draft speeches where appropiate
Senior Management Team (SMT):
Communication:
• Ensures effective communication with the client (DFID);
primary partners (FMOH and the 4 SMOHs); key partners, the
technical team members, Admin and Finance; Donors/development
partners and Abt headquarters
• Read and analyze incoming memos, submissions, and reports to
determine their significance and plan their distribution.
• Prepare responses to correspondence containing routine
inquiries.
• Open, sort, and distribute incoming correspondence, including
faxes and email.
• File and retrieve corporate documents, records, and
reports.
• Maintain database of technical presentations, briefs, reports
and media briefs.
• Manage and maintain executives’ schedules
• Participates in Change management committee as well as Think
Tank group.
• Prepare meeting notes, reports, memos, letters, and other
documents, using word processing, spreadsheet, database, or
presentation software.
Change Management/Managing Meetings:
• Will work closely with DNPM provide leadership in Change
management
• Develop a change management model for PATHS2
• Work closely with the Training/Capacity Building officer to
facilitate PATHS2 in-house meetings
• Work with KM team to develop project updates and program
briefs
Qualification requirements include the
following:
• A minimum of Masters Degree in Public Health, Social
Sciences, Business or other relevant field.
• 2 years of experience assisting senior executives and
managing their offices
• Strong organizational Skills
• Excellent communication, writing, and organizational
skills.
• Team player with the ability to multi-task.
• Proficiency in MSWord, Excel and PowerPoint.
• Project support/back-stopping, health and international
experience are strongly preferred.
• Demonstrated experience and interest in health sector and
policy issues and international development.
How to Apply
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Abt Associates is an Affirmative
Action/Equal Opportunity employer committed to fostering a
diverse workforce. Abt Associates provides market-competitive
salaries and comprehensive employee
benefits. Local candidates strongly
encouraged to apply.