Skill Enhancement Centre-SENCE
Limited – We are a Business Consultancy firm focused on small and
medium businesses. Our goal is to provide our clients with the
support they need to grow their businesses by providing them with
value -added and convenient services in a friendly
atmosphere.
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Job Title: Personal Assistant to the MD
Job Field
Administration, Secretarial
Roles and Responsibilities
This position is responsible for providing an efficient
and responsive administrative, organizational and logistical
service to the MD, helping him to manage and prioritize his
time. Also, responsibility for providing full secretarial
assistance to the management team during absences to ensure a
high level of service is maintained.
Duties
Filter emails, highlight urgent correspondence and print
attachments.
Organise inbound emails into the appropriate folders and
any relevant information to be
"12.9221556886">copied into the correct file on the hard
drive.
Manage and maintain the MD’s diary and email
account.
Respond to emails as much as possible, dealing with
appointments, etc.
Ensure busy diary commitments, papers and travel
arrangements are managed effectively including producing a daily
folder with diary, necessary papers etc. and troubleshooting
problems.
Conduct weekly diary meetings with the MD to discuss
upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his
direct reports and the committees and groups to which he is a
member.
Coordinate travel and accommodation requirements in
connection with others and ensure arrangements in place for the
MD match his requirements.
Filter general information, queries, phone calls and
invitations to the MD by redirecting or taking forward such
contact as appropriate.
Ensure the MD is fully briefed on, or prepared for, any
engagements he is involved in. Keep and maintain an accurate
record of papers and electronic correspondence on behalf of the
MD.
Prepare correspondence on behalf of the MD, including the
drafting of general replies.
Minute general meetings as required and complete research
on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care
of.
Provide services that are in line with the MD’s work habits
and preferences.
Skill
Excellent typing skills, speed and accuracy
essential.
Good computer literacy (MS Office, Excel,
PowerPoint)
Ability to multi task
Excellent communication skills
Excellent reporting skills
Analytical
Excellent research skills
Qualification
Bsc, HND, BA
Work experience
4 – 6 years