Job Title: Executive Director
Job Field
Administration, Secretarial, NGO, Non-Profit
Primary Duties and Responsibilities
Participate with the Board of Directors in developing a vision and strategic plan to guide the organization
Identify, assess, and inform the Board of Directors of internal and external issues that affect the organization
Act as a professional advisor to the Board of Director on all aspects of the organization’s activities
Foster effective team work between the Board and the Executive Director and between the Executive Director and staff
In addition to the Chair of the Board, act as a spokesperson for the organization
Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
Represent the organization at community activities to enhance the organization’s community profile
Operational Planning and Management
Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
Ensure that the operation of the organization meets the expectations of its clients, Board and Funders
Oversee the efficient and effective day-to-day operation of the organization
Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes as appropriate
Ensure that personnel, client, donor and volunteer files are securely stored and privacy, confidentiality is maintained
Program Planning and Management
Oversee the planning, implementation and evaluation of the organization’s programs and services
Ensure that the programs and services offered by the organization contribute to the organization’s mission and reflect the priorities of the organization
Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
Oversee the planning, implementation, execution and evaluation of special projects
Financial Planning and Management
Work with staff and the Board Finance Committee to prepare a comprehensive budget
Work with the Board to secure adequate funding for the operation of the organization
Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization
Participate in fundraising activities as appropriate
Approve expenditures within the authority delegated by the Board
Ensure that sound bookkeeping and accounting procedures are followed
Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
Provide a comprehensive and regular reports on the revenues and expenditure of the organization
Ensure that the organization complies with all legislation covering taxation and withholding payments
Community Relations, Advocacy
Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization
Risk Management
Identify and evaluate the risks to the organization’s people clients, staff, management, volunteers, property, finances, goodwill, and image and implement measures to control risks
Ensure that the organization carries appropriate and adequate insurance coverage
Ensure that the staff understand the terms, conditions and limitations of the insurance coverage
Adaptability
Demonstrate a willingness to be flexible, versatile and tolerant in a changing work environment while maintaining effectiveness and efficiency.
Behave Ethically: Understand ethical behavior and business practices, and ensure that own behaviour and the behavior of others is consistent with these standards and aligns with the values of the organization.
Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Lead: Positively influence others to achieve results that are in the best interest of the organization.
Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Think Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organization.
Qualifications
Master’s degree in a related field , Phd degree would be an added advantage
Knowledge, Skills and Abilities
Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations
Knowledge of all federal and provincial legislation applicable to voluntary sector organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc…
Knowledge of human resources management
Knowledge of financial management
Knowledge of project management
Proficiency
Word processing
Financial management
E-mail
Internet
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