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Our
client is an independent oil servicing company with vast
experience which cuts across several facets of the oil and gas
industry, together with affiliations with a number of reputable
multinational companies. They now have an opening for Executive
Assistant to the CEO in Lagos, Nigeria
Job Title: Executive Assistant to the CEO
Role Profile
We are looking for an exceptional candidate with significant
Executive Assistant experience. This role will provide a full
PA support to the CEO, therefore a high level of strong
administration, planning, organisational and communication
skills are essential. In addition, a pro-active, approachable
and flexible attitude is very important in order to be able to
work in a fast-paced, team-orientated environment and to juggle
the demands of this busy, high profile role.
Key Responsibilities
- To act as the CEO’s first point of contact with internal
and external stakeholders
- To work with the CEO to understand functional business
objectives
- To organise and deal with correspondence and legal
documents
- To liaise with technical partners on behalf of the CEO as
required
- To organise all aspects of CEO’s travel
- To develop effective working relationships with relevant
Senior Managers
- Undertake background research, to produce documents,
briefing papers, reports and presentations
- To work with Directors and Senior Managers to ensure
information, reports, etc are produced to quality and deadlines
- To manage the diary of the CEO and arrange meetings as
required
Key Requirement
- Extensive and complex diary management including pro-active
management of schedules and emails as required.
- High-level secretarial support including high quality
administration and communication skills.
- Sound knowledge of Microsoft Office systems to include
Word, Excel, PowerPoint and Outlook as well as Internet skills.
- Experience in organising meetings and conferences (domestic
and international)
- Timely collection of reports and presentations in advance
of meetings including using the internal communication tools to
share documents etc
- Flexibility of working hours in order to meet deadlines
- Confident working with all levels of management
- Adaptability in approach and proven ability to work well
within a team in a demanding environment.
- Self-starter / takes initiative.
- Able to exercise absolute discretion, sensitivity and
confidentiality.
- Ability to solve problems and make alternative
recommendations, handle sensitive and confidential information
and interact professionally and competently at all levels
- Strong analytical skills and the ability to read and edit
documentation swiftly and accurately
- Ability to undertake small scale project management where
required
- Articulate and literate with high levels of communication
skill including fluent, accurate writing
- Numerate ability to accurately check and interpret
numerical data
- Ability to produce and present written reports and policy
documents to a high standard
- Ability to plan and balance priorities, and able to
maintain high standards while working accurately
- Able to use the full range of software packages, especially
Microsoft Office
- Excellent organisational skill and attention to detail
Qualification:
- Good university degree (post graduate qualification an
added advantage)
- Minimum 5 years’ experience in a similar role
How to Apply
To apply for this position,
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