Job Opportunity for Administrative
Secretary in Lagos Nigeria February 2015
RS Hunter Limited- Established in 2008 with a clear vision “to
be the preferred HR Business Partner”, our team has expertise
in relevant areas which drives our approach to offer our
clients value in developing their human resources and change
management initiatives.
RS Hunter Limited is recruiting to fill the position of:
Job Title: Administrative Secretary
Location: Lagos
Job Role
- Coordinates office activities and perform secretarial
assignments for management staff in support of the on-going
operations of the office.
- Secretarial assignments include such duties as office
coordination, scheduling meetings, preparing and maintaining
office records, reports, and correspondence pertaining to the
management staff’s area of responsibility.
Responsibilities
- Read and analyse incoming memos, submissions, and reports
in order to determine their significance and plan their
distribution.
- Open, sort, and distribute incoming correspondence,
including faxes and email.
- Conduct research, compile data, and prepare reports for
consideration and presentation by the management team.
- File and retrieve corporate documents, records, and
reports.
- Attend, record and distribute minutes of meetings.
- Coordinate and direct office services, such as records and
budget preparation, personnel, and housekeeping, in order to
aid executives.
- Manage and maintain executives’ schedules.
- Prepare invoices, reports, memos, letters, financial
statements and other documents, using word processing, spread
sheet, database, and/or presentation software.
- Set up and oversee administrative policies and procedures
for offices and/or organizations.
- Greet visitors and determine whether they should be given
access to specific individuals.
- Prepare responses to correspondence containing routine
inquiries.
- Perform general office duties such as ordering supplies,
maintaining records, management systems, and performing basic
bookkeeping work.
- Prepare agendas and make arrangements for meetings.
- Make travel arrangements for the Managing Partner and
staff.
Education and Experience
- First degree in any relevant field of study.
Required Knowledge, Abilities, and Skills:
- Ability to type from clear copy at a rate of 40 net words
per minute.
- Proficient at using Microsoft Office tools (Word, Excel,
PowerPoint).
- Good interpersonal skills.
- Excellent customer service skills.
- Ability to work under pressure.
- Ability to use operate standard office equipment.
- Excellent copy editing and proofreading skills.
- Highly organized with good time management skills.
- Communicate clearly and concisely in both written and oral
form.
Method of Application
Interested and qualified candidates should send their resumes
to: vacancy@rs-hunter.com
Application Deadline 13th February,
2015.