CLUSA Uganda is seeking individuals for the following position to be based in Kampala:Position Title: Finance and Administration OfficerPosition Reports to: Finance and Administration ManagerOrganization:The National Cooperative Business Association – CLUSA UgandaEducation Level: Bachelor’s degreeMinimum Experience : 3 (Years)Job Type : Full-time Employment
The National Cooperative Business Association – CLUSA Uganda is seeking highly qualified individuals to support a United States Department of Agriculture funded project to increase smallholder farmers’ incomes through adoption of conservation agriculture techniques in Uganda. Main tasks and responsibilities:• Maintain petty cash fund for the office; preparing petty cash vouchers, and making bi-weekly petty liquidation;• Preparing weekly petty cash reports for submission to the Finance and Administration Manager;• Assist preparation of vouchers, writing checks for approved requests / claims and maintain a record of all cheques issued and that Barcodes are attached to eachvouchers and Vouchers and supporting documents are stamped PAID.• Ensuring utility bills are up to date and reconciled properly;• Initiating procurements of office stationery supplies for both Head Office and Field Office needs;• Verifying claims / invoices from suppliers ensuring proper support documentation;• Preparing requests for approval and releasing approved cheques to payees;• Banking activities and filing monthly return to URA and NSSF• Securing receipts for Electronic Funds Transfer (EFT) payments from vendors;• Filling all processed payment vouchers ensuring proper support documentation;• Supervising photocopying of vouchers ensuring proper arrangement of vouchers on a monthly basis;• Provide reception duties by welcoming and prioritizing visitors as well as taking incoming calls and routing them to appropriate staff;• Set-up and maintenance of the central filing system for the program in collaboration with the Finance and Administration Manager;• Perform such administrative tasks as making arrangements for meetings, drafting routine correspondence; typing and formatting reports and other documents; as well as routing correspondence to relevant program staff;• Manage driver(s) movements for those drivers who are working at the Kampala office;• Assist in monitoring vehicles movements in the field when the Logistics Specialist is unable to perform this task;• Logistical support, i.e. purchases, practical organization of workshops, meetings, staff perdiems travel documents, air tickets, hotel bookings for visitors• Manage all payments to hotel and issuing of POs;• Tracking of trip reports, travel authorization forms, and expense liquidations;• Supervising the Office Assistant and grounds man to ensure office is clean at all times;• Making sure office supplies, stationery, and consumables are always in stock;• Initiating procurement requests for office consumables /supplies/stationary and liaising with the Finance and Administration Manager or Procurement and Logistics Specialist to issue POs.• In collaboration with Logistic Specialist, organize events or meetings as required.• Be prepared to undertake any other duties within the role as requiredRequired Qualifications and Experience:• Degree in Finance and/or Administration• At least three years of related work experience• Ability to interpret rules and administrative guidelines;• Firmness and objectivity in decision making associated with an ability to communicate decisions in a clear and non-confrontational way;• Excellent English language skills both verbal and written.• Excellent organizational and administrative skills including minute taking, data management and devising and implementing reporting systems• Experience of organizing events and meetingsApplication letters and CV with 3 traceable referees including immediate supervisors should be sent to Chief of Party, CLUSA Uganda, via e-mail to: with the position title clearly referenced in the subject line by close of business May 24, 2014. Please provide daytime contact telephone number. Only short listed candidates will be contacted.