RusselSmith Group is a company created to to service the needs of the global Oil and Gas exploration and production industry utilizing Rope Access Technology as primary means of access.
Job Title: Commercial Coordinator
Job Description
Preparation of bids and ensures conformity to tender requirements.
Responsible for compiling data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
Develops and updates pricing spreadsheet models and pricing charts.
Drafting required documents to accomplish proper contract administration, and answering Management queries.
Participates in bid selection, establishes evaluation criteria, and analyzes bids to determine company’s suitability and responsiveness and advice where otherwise.
Supervises the following units’ processes – Sales Account Management, Departmental Administration, Strategy and Contract Management.
Maintains conformed copies of tender documentation within organizational responsibility.
Advises relevant departments on documentation for company projects as per contractual obligations. Works closely with the respective departments to implement and ensure the fulfillment of contracts needs.
Assists in providing business advice and guidance to others on contracting work and prepare correspondence that supports contractual actions and recommendations.
Review project plans to assure performance is measured against plans.
Collate and compute weekly, monthly, quarterly and annual data on contracts quotes and actual spend. Prepares monthly status reports, summaries and other correspondence.
Bid Preparation, Submission and Reporting- Liaising between the company and NIPEX, Client or other relevant bodies on project bids, applications and tender in the upstream sector of the industry.
Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and are submitted as at when due to the relevant agencies.
Responds to the needs of the customer in an official request for proposal (RFP). Analyzes potential benefits and drawbacks of each bid. Responds within 24 to 48hours to all request for quotes (RFQ) and request for proposal (RFP) enquiries.
Prepares and monitor the process of necessary bid tenders documentations.
Direct and coordinate activities of personnel engaged in contract process. Communicates the bid documentations to respective departments or persons either via telephone or electronic or in person.
Contract Development- Develops contracts, ensuring that it satisfies legal requirements, align with company objectives and reflect the terms proposed by the customer and company.
Understands the company’s policies and procedures, interests and strategic planning as well as laws and rules governing contracts.
Job Qualification
BA, BSc, HND
Job Experience
2 Years
Job Category
Marketing, Sales
Method of Application
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