Job Title: Procurement & Logistics Officer
Position Summary:
The Procurement & Logistics Officer will support the procurement of goods and services required for a busy international development office under the project task order. S/He will be responsible for (1) ensuring that procurements and logistics operations are carried out strictly in accordance with the
IDO policies, regulations and local law; (2) maintaining the complete documentation and filing system for all procurement including the proposal, evaluation reports, negotiation memorandums, award documents, relevant correspondence etc.; (3) serving as the point person related to any procurement of goods and services for the program either for direct use under the project task order, or as part of the in-kind grant of Direct Distribution of Goods and Services (DDGS) activity; and (4) coordinating procurement actions with the program’s technical lead in order to ensure timely and satisfactory delivery of goods and services. This position will be based in Abuja with travel to state offices and other AORs as required.
Reporting & Supervision:
The Procurement & Logistics Officer will report to the Operations Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Ensure that the procurement process strictly follows the Development Organization rules and regulations.
Maintain a file system for procurements to allow for efficient documentation and process audits and maintain the privacy of grantees and vendors.
Maintain files, including: proposal, evaluation, award documents, official contracts and correspondence of all procurements, following policy and local law.
Assist with preparation of Terms of Reference and/or technical specifications for materials, goods, and services, for contracts, acquisitions, and procurements, in collaboration with the program team. Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
Work with vendors of goods and services to ensure quality.
Assist with invitations to potential vendors to compete offers for the purchase of goods or services including under grants, either through direct, bid invitation, or other mechanism that ensures high standards of transparency.
Participate in evaluation committees for proposals submitted by the various vendors, according to the solicited terms of reference and regulations.
Process procurements according to rules and regulations.
Maintain strict control of budgets, and financial expenditures.
Coordinate delivery logistics with program team and/or grantees to obtain the required permits including, such as delivery receipts.
Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods/materials, and financial allocation of related expenses under grants.
Prepare requests for quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees.
Communicate all delivery schedules corresponding to grant and operations procurements, including the projection of related expenses and verify deliveries are complete and timely.
Perform other tasks, as assigned.
Qualifications:
University degree in related field is required.
Minimum of 5 years of relevant work experience.
Experience working on development funded programs
Strong knowledge of donor procurement rules and regulations.
Demonstrated ability to solve challenging and complicated logistical issues.
Experience with budgeting and cost analysis.
Strong ability to use and develop management and tracking systems.
Strong communication skills.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team.
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Finance Officer
Position Summary:
The Finance Officer is responsible for providing effective financial support to the project assuring compliance with internationally recognized finance policies and procedures. The scope of the position includes but is not limited to assisting with entering local transactions in accounting software, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover project activities and processing wire transfer requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Finance Officer reports to the Finance Director.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Apply internationally accepted accounting principles and procedures to analyzing financial information and prepare accurate and timely financial reports.
Ensure appropriate accounting control procedures.
Monitor cash balances, prepare advance account reconciliations and bank reconciliations.
Review local expense reports to ensure accuracy and compliance with internationally accepted financial practices before reimbursement.
Coordinate with program and administrative staff to ensure transactions are properly coded.
Maintain a good system of records.
Prepare wire transfer requests, if any.
Coordinate with the bank for information regarding balance account, bank statements, exchange rates, etc.
Work with the Finance Director to ensure compliance with internationally accepted financial practices and procedures.
Prepare financial reports, as required.
Communicate information in a way that demonstrates a basic understanding of development assistance work, project culture, values, and practices.
Perform other tasks, as assigned.
Qualifications:
University degree in accounting, finances or related field is required.
Minimum of three years’ experience in accounting is required.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Experience with computerized accounting systems is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Knowledge of payroll and tax issues.
Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Cashier
Position Summary:
The Cashier is responsible for a full range of cash management duties, including employee payroll, vendor payment processing, receipt of collections and the reconciliation of financial transactions. The scope of the position includes but is not limited to assisting with entering local transactions in accounting software, running monthly reports, monitoring receivables and payables and ensuring adequate cash balances. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Cashier reports to the Finance Director.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Apply internationally accepted accounting principles and procedures to analysing financial information and prepare accurate and timely financial reports.
Ensure appropriate accounting control procedures.
Assist in monitoring cash balances, prepare advance account reconciliations and bank reconciliations.
Assist in Coordinating program and administrative staff to ensure transactions are properly coded.
Maintain a good system of records.
Communicate information in a way that demonstrates a basic understanding of development assistance work, project culture, values, and practices.
Perform other tasks, as assigned.
Qualifications:
Completion of secondary school, with some collegiate or equivalent study in accounting and finance
3 years’ experience in clerical accounting, bookkeeping and/or cashiering work
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Experience with computerized accounting systems is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Community Development Facilitator (CDF)
Position Summary:
The Community Development Facilitator (CDF) is responsible for grass-roots development of project concepts and activity submissions. The CDF will interact with community groups, non-governmental organizations (NGOs), community-based organizations (CBOs), associations and other groups implementing NRTI-funded activities or potential activities. The CDF will work with groups to develop activity ideas and summaries, refine project concepts during the YL/GL phase, assist in the creation and negotiation of budgets, as well as be the primary field oversight for ongoing activities. This position will be based at one of the state offices, with program activities expected to be carried out throughout the state. Travel is expected.
Reporting & Supervision:
The CDF reports to the State Program Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Liaise with community groups, NGOs, CBOs, associations and other community stakeholders to identify potential partners for the project activities.
Identify potential activities at the community level for project support
Work with State Program Manager (SPM), and Abuja-based Program team, develop project ideas identified for support for YL/GL submission.
Work with community organizations to budget and prepare logistics for activities
Monitor and report on routine program operational activities and scheduled program events, reporting activity summaries to SPM and Abuja-based Reporting Officer.
Work with staff to ensure project attendance at local events.
Collect information on program activities, including beneficiary targets.
Work with Program, M&E and Grants teams to create and maintain project trackers.
Support review of Final Evaluation Reports and grant closing.
Attend focus groups to derive lessons learned to inform future project activities.
Assist in the development of activity ideas based on information collected in the field.
Facilitate linkages between communities as needed.
Any other duties suitable to task and commensurate with ability
Qualifications:
University degree in political science, international affairs or other related social sciences field is required.
Three years’ work experience in a related field is required.
Good communication and interpersonal skills is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Problem solving, stress management and time management Skills are required.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Excellent record keeping and documentation skills are required.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Operations and Logistics Assistant
Position Summary:
The Operations & Logistics Assistant is responsible for supporting program activities in the project’s state offices. The Operations & Logistics Assistant will provide support to a range of administrative and human resources functions and perform a broad range of clerical duties. The Operations & Logistics Assistant will be responsible for administrative functions such as collection of monthly timesheets for grant-funded labor, collection, filing and transmission to head office of administrative documentation such as handover receipts, collection of signatures from grantees, ensuring coordination of quantities and timing of shipments and assisting in the compilation of administrative paperwork at the state level. This position will be based at one of the state offices, with program activities expected to be carried out throughout the state. Some travel is expected.
Reporting & Supervision:
The Operations & Logistics Assistant will report to the State Program Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Provide clerical and administrative support to a portfolio of field-based activities.
Collect monthly timesheets for grant-funded labor at the state level
Collect, copy and transmit to the Abuja office administrative documentation such as handover receipts and other grants documentation
Collect required signatures for handover documents from grantees and project participants
Coordinate supply and delivery of field based shipments, ensuring that a proper supply exists at the grant site for activities to continue and coordinate with Abuja offices ahead of supply exhaustion so items can be replenished.
Assist with ordering supplies and inventory management, as needed.
Provide assistance with trip expense reports, photocopying, ordering reading and learning materials, as needed.
Assist staff with mailing projects.
Perform other duties, as assigned
Qualifications:
Secondary school certificate is desired.
One year work experience in an office environment is required.
Ability to multi-task is required.
Good communication and interpersonal skills are required.
Problem solving, stress management and time management Skills are required.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Excellent record keeping and documentation skills are required.
Flexibility and ability to work in busy environment.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
How to Apply
Interested applicants for this position MUST submit the following documents by 10th September, 2015:
A current resume or curriculum vitae (CV) listing all job responsibilities AND
A cover letter.
Please reference the job title and location on the cover letter and resume /CV.
Alternatively, Please Submit Applications to:
PO Box # 20350
ATTN: Human Resources Office
Abuja FCT, Nigeria.
Or to the following e-mail address: nigeria_recruitment@neri-nigeria.com
Only short-listed candidates will be contacted