Job Title: Head Facilities and Admin Services
Qualification
BA, BSc, HND
Experience
10 years
Location
Lagos
Job Field
Administration, Secretarial
Job Description
Manage the provision of utilities and settlement of related bills
Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
Manage internal/external mail delivery, courier and freighting
Oversee the purchase, storing and distribution of office supplies and equipment
Ensure all office equipment, machines and tools are in good conditions at all times
Identify and work towards eliminating all risks that people are disposed to at work
Advise Managements on ways to insure all identified risks
Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims
Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, laundry, security and other service providers
Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
Ensure vendor compliance with site HSE requirements at all times
Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice
Present inputs to CAPEX and OPEX budget during budget cycle and strictly manage approved budgets
Manage the implementation of policy documents relating to administration and facilities management
Oversee the provision of key human resources services such as recruitment, training and performance management within the department
Plan, administer and control budgets for contracts, equipment and supplies
Oversee the purchase, storing and distribution of office supplies and equipment
Maintain a comprehensive database of all store items, office equipment, assets etc
Plan to avoid going out of stock by ensuring stocks are replenished at reorder level
Qualified Candidates should forward CV and Application to humanresources@healthplus.com.ng using the job title as the subject of the mail
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