EOC Staff at eHealth Systems Africa

# positions available: 2

Job Titles:         Office Manager & Administrative Coordinator
Employment Period:     1 year with the possibility of extension
Locations:        Yobe State

Overview
Emergency Operation Centres (EOCs) are currently being developed for the management for the polio epidemic. Governmental agencies and NGOs are uniting to fight polio together through the shared use of the EOCs. Representatives from the NPHCDA, WHO, UNICEF, CDC, FMOH, McKinsey, and Rotary will be stationed at the EOCs hosted in key states.

Office Manager responsibilities:

General oversight of the EOCMaintain organisational proceduresMaintain electric and hard copy filing systemResolve administrative problems and inquiresOrganising meetings and setting up the meeting room and technology Managing other staff members (Administrative Coordinator, Cleaning staff, Guards, etc)Keeping track of who is using and how they are using the EOCFixing any facility issues such as plumbing, roofing, etcMaintain office supply inventoriesManaging all technical equipment (printers, computers, projectors, etc)Manage daily task managers and email reminders

Administrative Coordinator responsibilities:

Assume receptionist duties, greet public and refer them to appropriate staff members, answer phones, route calls, and take messagesGeneral clerical duties including photocopying, fax, mailingAssist admin and partners with administrative duties as requestedRetrieve documents and/or supplies for admin and partnersPrepare and modify documents including correspondence, reports, drafts, and emailsRecord, compile, and transcribe minutes of meetingsOrganizing meetings and setting up the meeting room and technology Assist in managing all technical equipment (printers, computers, projectors, etc)Arrange lunches, dinners, and refreshments