Women for Women International (WfWI) Procurement &
Logistics Officer Job Vacancy May 2015
Women for Women International (WfWI) provides women survivors
of war, civil strife and other conflicts with the tools and
resources to move from crisis and poverty to stability,
self-sufficiency, and active citizenship, thereby promoting
viable civil societies.
WfWI has an immediate opportunity for
a Procurement and Logistics Officer for our Nigeria Country
Office. The position will be located in Enugu State
Job Title: Procurement & Logistics Officer (P&LO)
Purpose
The Procurement & Logistics Officer (P&LO) is
responsible for the efficient coordination and management of
all Women for Women International –Nigeria procurement and
logistics in accordance with organizational guidelines and
procedures.
Duties and
responsibilities:
"yui_3_16_0_1_1430979328460_26566">Procurement
1. Ensure that all Procurement complies with WfWI policy,
guidelines and procedures, and specific donor requirements as
applicable.
2. Following approved Purchase Requisitions, prepare Request
for Quotations, Public Tender Dossier (for high value orders),
Comparative Bid Analysis, Purchase Order, etc.
3. Work closely with the program staff in Nigeria to develop
and implement quarterly procurement plans, in accordance with
project activity plans, timelines based on annual budgets.
4. Conduct regular market surveys on prices and responsible for
ensuring that Women for Women International is getting ‘value
for money’ in all its purchases /services.
5. Participate in budget development to ensure coherence and
accuracy in projecting the estimated prices and volume of
required supplies and materials.
Asset & Stock Management
1. Develop and oversee a centralized Asset Register for
WfWI-Nigeria to ensure timely and accurate information on all
assets at all times, including assignment of asset numbers to
new items upon purchase, tracking the movement/assignment of
items, condition of assets, disposal of assets, etc.
2. In coordination with WfWI Headquarters, oversee the timely
and accurate insurance of all assets and property, through
management of annual insurance contracts.
3. Ensure that disposal of obsolete or damaged assets is
properly approved and documented, and that any donation,
destruction, or sale of assets is conducted according to WfWI
policy guidelines and donor requirements, as applicable.
4. Responsible for the stock management of program supplies and
equipment with an efficient tracking system to record goods
in/out of stock.
Transport
1. Manage the WfWI Nigeria fleet of vehicles
ensuring timely renewal of all required registration, licensing
and insurance of vehicles.
2. Oversee the rental of vehicles when
necessary and according to established procurement and
contracting procedures.
3. Conduct monthly verification of Vehicle
Mileage Logsheet and Fuel Consumption Analysis. Oversee any
country office vehicle repair and maintenance
Security
1. Support the development, implementation and maintenance of a
Security Management and Contingency Plan for the WfWI Nigeria
country office, working closely with the Country Director.
Ensure that this plan is integrated and adapted appropriately
and linked operationally to training sites.
2. Ensure the safety and security of WfWI Nigeria offices
assets and property
3. Serve as Security Focal Point for the Nigeria office and
maintain close contact with WfWI security focal points in field
offices to monitor the security situation and provide security
updates to management, as required.
SKILLS AND QUALIFICATIONS
- Minimum Bachelor
degree in Supply &Chain Management Procurement, Business
Administration or related discipline.
- Ability to work
independently, prioritize tasks, meet deadlines and to take
initiative.
- Excellent computer
skills in MS Office, Excel, and Email applications.
- Fluency in English
and local languages skills required (reading, writing and
speaking); Igbo language is an advantage.
- At least three (3)
years’ work experience in Procurement & Logistics,
preferably with an international NGO, including at least two
(2) years in a supervisory role.
- Demonstrated
experience supervising support staff including drivers and with
a good understanding of motor vehicles.
- Highly organized and detail-oriented with strong analytical
and problem-solving abilities.
- Ability to handle
confidential and sensitive information with discretion is
required.
How to Apply
All interested candidates should submit a CV not more than 4
pages with cover letter as one document to:
nigeriajobs@womenforwomen.org Please state
"yui_3_16_0_1_1430979328460_26537">(Procurement and Logistic
Officer) in the Subject line. Application deadline: May
15th, 2015. Applications received after the
deadline will not be considered.