Association for Reproductive and Family Health (ARFH) is
one of the leading Nigerian Non-Governmental Organizations
implementing programs for improving Sexual and Reproductive
Health, Care and Treatment of HIV/AIDS, Tuberculosis (TB) and
Malaria etc. We offer professionals opportunities for
career advancement, good working environment and competitive
remuneration. We seek applications from qualified persons
for the following positions in the organization for Global Fund
grants.
Position: Procurement and Supply
Chain Specialist
Specific Responsibilities:
Prepare Procurement related documentation (e.g.
pre-qualification, bidding, specifications, bid evaluation
reports, terms of reference, letters of invitation, request
for proposals, and draft contracts,
Take a lead in processing delivery documents e.g. duty
wavier and NAFDAC Exemption etc.
Monitor efficient documentation of activities at
warehouses at designated zones, states and sites and prepare
periodic progress reports on health/non-health commodity
distribution to/at designated sites.
Responsible for commodity shipments from overseas,
clearing and ensuring the freighting to ARFH Central
Warehouse in Federal Medical Store, Oshodi and the six (6)
Zonal Stores in NWZ, NEZ, NCZ, SEZ, SWZ, SSZ and FCT.
Responsible for the assessment, design, implementation,
strengthening, and maintenance of project site logistics
system for TB commodities
Minimum qualification is B.Pharm; Master’s degree in
Social Sciences and Management sciences will be an added
advantage. A minimum of 5 years’ experience in the
management of supplies chain management functions in donor
funded projects, international NGO or United nations is highly
essential with professional certification in Supply Chain
Management and understanding of Nigerian drugs regulations.
Good knowledge of Nigeria Supply Chain Guidelines for all
disease Programmes and other related PSM activities including
procurement management softwares e.g pick and pack etc is also
essential. He/she must also be proficient in Microsoft Word,
Microsoft Excel, inventory management software analytical and
problem solving skills.
Position: Assistant Zonal Logistics
Assistant/Data Analyst
Specific Responsibilities:
Reports to Procurement and Supply Chain Specialist with
following responsibilities:
Support and strengthen the Logistics Monitoring
Information System (LMIS) of the program in the states under
the Zones
Coordinate the TB state stakeholders in Logistics
mentoring and supportive supervision to the Zonal, states and
facilities.
Support regular supervision and provide oversight for
the maintenance of the storage facilities in the
zones.
Provide periodic reports on stock status, commodities
storage condition, logistics activities and warehousing
maintenance and other monthly/bi-monthly/quarterly zonal and
supportive supervision reports.
Document and tracks all commodities delivered to the
zones and the commodities issued to the states and
facilities
Provide support to the Program on all data issues and
build capacity of state Logistics officers in relevant supply
Chain areas
Conduct routine monitoring visits to DOTS and
Microscopy sites, including the conduct of data verification,
validation and Logistics data quality assessments (DQAs)
using standard checklists.
Participate in the Logistics Management Coordinating
Units (LMCUs) meetings at the states under the zone as well
as zonal quarterly review meetings.
Qualification:
Minimum qualification is B.Pharm; Master’s degree in Social
Sciences and Management sciences will be an added advantage. A
minimum of 3 years’ experience in the management of supplies
chain management functions of donor funded projects. He/she
must be familiar with Government and International donor
agencies rules and regulations, and proficiency in Microsoft
Word, Microsoft Excel, inventory management software,
analytical and problem solving skills. Professional
certification in Supply Chain Management and understanding of
Nigerian drugs regulations is essential with vast knowledge in
Nigeria Supply Chain Guidelines for all disease Programmes and
other related PSM activities.
Position: Finance Managers
This position oversees financial
assessment, budget preparation, financial monitoring, risk
management, donor reporting, and all financial and management
accounting duties.
Specific
Responsibilities:
Take a lead in budget preparation and tracking.
Follow up with all outstanding advances to staff and
project partners, to ensure timely and proper
retirements.
Support the documentation/Filling of all Procurement
and Supply Chain documents of the organization
Minimum qualification is B.Pharm or B.Sc in Business
Admin, Social Science or Management Course. Minimum of 2 years’
experience in the management of supplies chain management
functions in donor funded projects, professional certification
in Supply Chain Management and understanding of Nigerian drugs
regulations. Good knowledge of guidelines for all disease
Programmes and procurement management softwares e.g pick and
pack etc is desirable. Proficiency in Microsoft Word, Microsoft
Excel, inventory management software analytical and problem
solving skills.
Position: Programme Manager –
Community Systems Strengthening (CSS)
Specific Responsibilities:
Provide leadership in the overall implementation
and management of the CSS grant
Participate in the identification and selection
of partner organisations
Take part in the development of Term of Reference
/ or Memorandum of Understanding between the organization and
other project partners (SR)
Supervise all program staff, provide technical
support to SRs and serve as a resource to all stakeholders in
the project
Ensure timely submission of project report to
donor and to ARFH by the assigned SRs
Source for technical and material resources to
support the project
Participate in the coordination and
implementation of monitoring and evaluation plans for the
project
Review and recommend for approval or as may be
directed, concept paper and budget submitted by SRs
Coordinate and facilitate the development and
implementation of the project’s quarterly and annual work
plans
Facilitate quarterly monitoring and evaluate/
progress meeting
Participate where necessary, in national and
international fora in the sharing of lessons learnt through
the organization’s programmatic activities.
Position: Senior Monitoring and
Evaluation Officer (CSS)
Specific Responsibilities
Support the implementation of monitoring and
evaluation activities of the project
Work with other staff and SRs to ensure that
monitoring and evaluation activities are appropriate and meet
the donor and project’s M&E needs.
Support the development and design of the M&E
framework and project M&E plan, and development of
M&E tools and guidelines.
Work with SRs to support the correct
implementation and use of monitoring and evaluation tools,
and adherence to complete, correct and timely
reporting.
Conduct routine monitoring visits to project
sites, including the conduct of data verification and
validation and data quality assessments (DQAs) using standard
checklists.
Assist in the preparation of quarterly PU/DR and
provide supportive supervision.
Provide direct technical assistance and capacity
building to the sub-recipients and sub sub-recipients in the
design and implementation of the program/project Monitoring
and Evaluation
Ensure that the quality of program/project
Monitoring and Evaluation in the projects sites is in
agreement with the GFATM performance framework and grant
agreement
Ensure timely preparation and submission of
quarterly PU/DR and provide supportive supervision.
On a quarterly basis, analyse submitted reports
by SRs and SSRs and provide reports and follow up with
feedback.
Participate in project assessments, evaluations
and design teams, when requested.
Participate in the conduct of operational
research activities from time to time.
Represent ARFH and make presentations at
professional meetings, conferences and workshops related to
Monitoring and Evaluation.
Qualification:
MBBS with an MPH or Master’s degree in Social
sciences, pharmacy or related field with at least 5 years M
and E experience in OVC and health programs.
Also required is experience working with CBOs and
Global Fund funded programs.
Excellent computer skills in Ms Office suite and
M & E softwares: Stata, SPSS, NOMIS etc is compulsory.
Familiarity with local language is highly desirable. Must be
able to analyze data to inform programme decisions
Position: Senior Programme Officer
(CSS)
Specific Responsibilities
Support the Programme Manager to provide
technical assistance and oversight functions to sub
recipients in the implementation and overall management of
the Global Fund New Funding Model on the CSS.
Participate in the development of Project
Implementation Plan, Training Manual, various Standard
operational procedures (SoP)
Support the State Programme Officers in effective
project management & coordination and provided
performance based oversight to CBOs on project implementation
procedure, data management and effective financial
management.
Ensured linkages and joint performance of
activities with other PRs, SRs and other relevant
organizations
Ensured the preparation and submission of
detailed reports by SRs and SSRs on project activities on a
quarterly and annual basis in compliance with Global Fund
requirements.
Develop the concept and participate in the
implementation of Refresher training for CBOs
Participate in project monitoring and supportive
supervision to SRs and SSRs
Qualification:
A Degree in Medical Field, Social Sciences with at least 4
years post National Youth Service experience, which must
include at least 2 years in CSS programming, health, education
and sub granting. Also, preferred are knowledge of health
programs with the Nigeria public sector, health system,
NGOs/CBOs and collaborative relationship and liaison with
community leaders. An MPH is an added advantage.
Familiarity with local tradition and language is highly
desirable.
Position: Administrative
Officer
Specific
Responsibilities:
The desired candidate will provide necessary administrative and
secretarial supports to the project: Take notes and dictations
at meetings and transcribe. Arrange appointments and receives
visitors, place and screen telephone calls and answers
enquiries with discretion. Arrange logistics for
seminars/workshops and meetings. Prepare correspondences,
documents and reports; and manage the office equipment, project
vehicles and general office maintenance. He/She manages the
drivers, office assistants, receptionist and domestic
assistants. Maintain appropriate filing systems for the
project.
He/she will handle petty cash
transactions and fuel retainership. Maintain inventory
register for fixed assets and office
supplies/consumables.
Qualifications:
A Bachelor degree or HND in Secretarial Studies, Business
Administration or Social Sciences with Master degree in
related fields. At least 3 years cognate experience.
She/He should also possess excellent oral and written skills
in English language, proficiency in current office software
applications (MS word, Excel, PowerPoint, etc), and
experience in multi-cultural setting will be added
advantage.
Position: Internal Auditor
General
Responsibilities:
As the internal auditor, your main responsibility is to review
and improve project financial control and project risk
management processes. This is to ensure the existence and
effectiveness of internal controls, the reliability and
integrity of financial & operational information, regular
compliance with ARFH policies, instructions & guidelines,
as well as donor rules.
Specific
responsibilities:
Ensure the implementation of internal audit
approach/plan for the project, monitor objectives and revise
as appropriate;
Identify potential risk areas in the course of
audits and investigations.
Ensure controls established are strictly adhered
to and in line with ARFH policies and financial regulations
by pointing out exceptions;
Prepare annual audit plan and audit
calendar;
Examine and evaluate financial and information
systems, recommending controls to ensure system reliability
and data integrity;
Verify and check all supporting documents for
purpose, value for money, eligibility and appropriate
authorization;
Check and ensure that relevant processes are
followed for procurements;
Follow through on proper, complete and timely
retirements of advances;
Carry out Spot check on all movable assets
including cash, vehicles and health commodities;
Perform investigations of suspected fraud or
misappropriations and complete special projects as
assigned;
Assist in external audit assignments of internal
control and substantive testing accurately as requested,
completely and in a timely manner.
Prepare reports including Executive summary,
details of findings and recommendations on each
assignment;
Summarize in a timely manner selected risk rated
audit findings identified in audits and reviews for the
semi-annual Internal Audit reports along with additional
information that may be requested.
Qualifications
A minimum of HND/ B.Sc. degree in Accounting and ACA/ACCA/CPA.
Must also have at least three years relevant working experience
with reputable audit firms with skills in QuickBooks, Microsoft
excel, words and power point), good knowledge of internal
control systems of non-governmental organizations, financial
audit processes and accounting procedures for multiple donors
such as United Nations, USAID, Global Fund, DFID
Position: Senior Accounting Officer
for System Administration
Specific Responsibilities:
Ensuring the effectiveness of the database tools and
services to cover the relevant modules of the ERP system with
focus on finance, human resources, supply chain, and
compliance functions
Designing financial reporting templates based on
donor’s reporting requirement
Ensuring all the data complies with legal and funding
agencies regulations
Making sure data is protected and backed-up
regularly
Regular reporting to Finance team and management on
system performance and problems including interfacing with
the SRs
Monitoring database/system performance and maintaining
organization chart of account
Maintaining access levels for users and develop their
capacity
System maintenance for inclusion of new Grants and
existing ones
Monitoring data entry procedures to ensure data
integrity
Liaising effectively with the ERP Consultants to ensure
prompt update and hitch-free operations
Automating budget controls and other ERP functions for
all Grants
Facilitating daily, weekly and monthly generation of
financial reports and other functional reports from the
software to enhance the quality of Management
decisions
Troubleshooting the ERP software regularly to maintain
and improve on its effectiveness and efficiency
Any other duty as may be required by the Finance
Director and/or management
Qualifications
A minimum of HND/ BSc. degree in Accounting and ACA/ACCA/CPA.
In addition, must have a diploma/certificate in computer
programming and certification in an ERP software, experience in
database design and management. ERP implementation experience
and with financial report and crystal reports will be an added
advantage.
Position: Assistant IT and M &
E Data Officer
Responsibilities:
Provide support to develop electronic database systems
to track health indicators using the DHIS2.
Provide support to customize form and synchronize
relevant metadata – organization units, data elements and
indicators for non-health sector including testing running
and debugging.
Provide support in configuring and setting up of
all ICT devices for use on M & E activities both
within ARFH office and project partners
Provide support and resolve all minor hardware,
software issues and interconnectivity/ networking problems in
relation to M & E systems.
Assist in hands-on support and basic IT training
for staff and will be directly involved in
quality/specification confirmation, verification and
acceptance of all newly procured IT equipment.
Maintains highest quality of customer services to
M & E unit and all project partners.
Facilitate a desk review including collation,
correction and updating of incomplete entries/records and
transfer into the electronic platform.
Access, Entry and clean data for baseline on
surveys, routine data collection, on-site data validation
etc.
Enter quantitative data on statistical softwares
e.g. SPSS.
Facilitate the completion of relevant
software set up and installation for the respective Community
based organizations
Provide on-the-job mentorship to partners on the
use of M & E softwares
Ensure complete entry of backlog of all
available data set from program records into M
& E database
Overall, ensure complete, accurate and quality of
project data in the M&E database
Qualifications
BSc in Statistics, computer sciences or any other related
field. Relevant experience in data management with special
reference to HIV program related data set. Computer literacy
and excellent hands on experience with Microsoft Office
especially excel spreadsheets. Experience in working as a data
clerk in a Donor Funded project is a must. Ability to work
effectively in a multidisciplinary team with little or no
supervision. Excellent report writing skills and fluency in
spoken English language is an advantage.
Position: Documentation and
Administrative Assistant
Specific Support the
documentation/Filling of all Procurement and Supply Chain
documents of the organization
Maintaining the Procurement matrix; Reconcile
procurement processes, and support other PSM activities as at
when needed by the organization
Responsible for maintenance of organizational PSM
documents
Responsible for storage, cataloging and retrieval of
documents.
Maintain the integrity of working documents and update
documentation when revised.
Maintain systems for document storage and retrieval,
and help train employees on efficient system usage.
Responsible for document security, for assigning
access, and for removing and destroying obsolete
documents.
Qualifications:
Minimum qualification is B.Pharm or B.Sc in Business Admin,
Social Science or Management Course. Minimum of 2 years’
experience in the management of supplies chain management
functions in donor funded projects, professional certification
in Supply Chain Management and understanding of Nigerian drugs
regulations. Good knowledge of guidelines for all disease
Programmes and procurement management softwares e.g pick and
pack etc is desirable. Proficiency in Microsoft Word, Microsoft
Excel, inventory management software analytical and problem
solving skills.
Position: Data Entry
Assistant
Specific Responsibilities:
Verify that transactions comply with financial policies
and procedures.
Prepare batches of invoices and paysheets for data
entry.
Data entry of invoices for payment.
Process backup reports after data entry
Manage the weekly reports
Maintain listing of accounts receivable and
payable.
Maintain the general ledger.
Maintain updated vendor and customer files in the
database.
Ensure payment vouchers have the correct coding and
approvals.
Print and distribute monthly financial reports.
Data entry of payroll information.
Minimum of HND or BSc in Accounting or any other related
field.Relevant experience in financial data management.
Computer literacy and excellent hands on experience with
Microsoft Office applications and any accounting software such
as QuickBooks, Sage etc. and experience in working as a data
clerk in a Donor Funded project is a must.
Position: Transport Officers
Responsibilities:
Provide transportation support to staff or project
activities.
Handle vehicle fueling and maintenance, and ensure
adherence to organization’s transport and security
policies.
Provide logistical support as requested by the project
office (line manager).
Level of Education – SSCE, Diploma
Certification of driver mechanic trade test and professional
experience in vehicle maintenance and repairs.
At least 4 years of professional driving with valid
Nigerian Driver’s license and with NGOs
Good spoken and written skills in English language and one
other local language.
Method of Application
Applicants should send their comprehensive Curriculum
Vitae and cover letter in ONLY one
attachment (MSWord document) explaining suitability for the
job; to programs@arfh-ng.org on/or
before May 29th, 2015. Pleaseindicate the title of post
applied for in the subject line of the email. Only
shortlisted applicants will be contacted. Applicants are
advised to provide their functional emails/mobile phone numbers
on the application letter as well as three
professional referees. Candidates must provide functional
e-mail addresses and telephone numbers of the
referees.
Eligible female applicants are encouraged to apply. ARFH
has a Child Safeguarding policy in place and is an equal
opportunity employer (EOE).