Job Vacancy for a Receptionist at The Enterprise
African Network in Nigeria 2015
The Enterprise African Network is a key instrument in the AU’s
strategy to boost growth and jobs. Bringing together close to
600 business support organisations from more than 50 countries,
we help small companies seize the unparalleled business
opportunities in the AU Single Market.
We are recruiting to fill the vacant position of:
Job Title: Receptionist
Location: Lagos
Job Description
- The Receptionist reports to the Executive Director and is
responsible for providing office and clerical services. Failure
to provide these services in an efficient and effective manner
will result in disruptions in the provision of services.
- The Receptionist is responsible for providing secretarial,
clerical and administrative support in order to ensure that
municipal services are provided in an effective and efficient
manner.
1.) Provide office support services in order
to ensure efficiency and effectiveness within the Hamlet Office
Main Activities
- Receive, direct and relay telephone messages and fax
messages
- Direct the First Nations Members and the general public to
the appropriate staff member
- Pick up and deliver the mail
- Open and date stamp all general correspondence
- Maintain the general filing system and file all
correspondence
- Assist in the planning and preparation of meetings,
conferences and conference telephone calls
- Make preparations for Council and committee meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support
2.) Perform clerical duties in order to
maintain Hamlet administration
Main Activities
- Develop and maintain a current and accurate filing system
- Monitor the use of supplies and equipment
- Coordinate the repair and maintenance of office equipment
3.) Performs receptionist functions
Main Activities
- Answer all incoming calls and handle caller’s inquiries
when ever possible
- Re-direct calls as appropriate and take adequate messages
when required
- Greet, assist and/or direct students, visitors and the
general public
4.) Support the Executive Director and other
staff
Main Activities
- Assist the Executive Director and other staff as requested
- Provide administrative services for the Executive Director
5.) Perform other related duties as required
Knowledge, Skills and Abilities
(The knowledge, skills and attitudes required for satisfactory
job performance)
Knowledge
The incumbent must have proficient knowledge in the following
areas:
- Office administration
- An understanding of relevant legislation, policies and
procedures
- An understanding of the cultural and political environment
Skills
The incumbent must demonstrate the following skills:
- Team building
- Analytical and problem solving skills
- Decision making skills
- Effective verbal and listening communications skills
- Computer skills including the ability to spreadsheet and
wordprocessing programs at a highly proficient level
- Stress management skills
- Time management skills
Personal Attributes
The incumbent must demonstrate the following personal
attributes:
- Be honest and trustworthy
- Demonstrate sound work ethics
- Be respectful
- Possess cultural awareness and sensitivity
- Be flexible
Qualification and Requirements
- Minimum of OND
- 0-2 years of experience
- Ability to work under pressure
- Must be female
- Applicants should reside in Lagos
- The Receptionist would normally attain the required
knowledge, skills and attitudes through completion of an office
procedures course combined with related experience.
Equivalencies will be considered.
How to Apply
Interested applicants should forward their CV’s to:
jobs@dmdent.com
Application Deadline 30th May,
2015