Our Story
Launched in April 2012, the idea for the application came in June 2011, during the Startup Weekend Rio, in Rio de Janeiro, Brazil. After that, Easy Taxi became a pioneer in online taxi services in Latin America. Currently available in 30 countries and 420 cities, the app has globally redefined taxi booking.
Job Description
The role is to provide high quality executive personal assistance and administrative support to the Managing Director.
Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director, helping her to manage and prioritize her time.
This position will be of key importance within the organization and the successful candidate must have previous experience within a fast-paced customer facing environment.
The EA will need to rapidly acquire and demonstrate extensive knowledge of the company, including the MD’s vision, core values, and objectives.
The Managing Director will rely heavily on the EA, trusting that work will be handled effectively and efficiently in her absence. Discretion and confidentiality are therefore essential – non-negotiable – attributes of this role.
Responsibilities
Complete a broad variety of administrative tasks for the Managing Director including managing an extremely active calendar of appointments, plan, coordinate and ensures the Managing Director’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to CEO’s time and office.
Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required.
Prepare travel arrangements, expense reports, and all items needed to ensure the Managing Director’s successful focus on external relations and organizational growth.
Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Consults with the MD in determining appropriate course of action, referral or response.
Provide a bridge for clear communication and maintain credibility, trust and support between the office of the Managing Director and staff.
Work closely and effectively with the Managing Director to keep her well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the internal and external environments and keep the MD updated.
Draft acknowledgement and thank you letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the organization. Prioritize conflicting needs; handle all matter expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Manage the Managing Director’s HQ office ensuring the proper documentation and record keeping.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Occasionally travelling with Managing Director to take notes or dictation at meetings or to provide general assistance during business trips.
Deputizing for the Managing Director, making decisions and delegating work to others in her absence.
Ensure the Managing Director is fully briefed on, or prepared for engagements she is involved in.
The EA may be required to perform other ad-hoc tasks that may be deemed necessary.
Ideal Qualifications:
A good university degree.
Minimum of 4-6 years relevant experience at a well structured organization.
Excellent written, verbal and non-verbal communication skills.
Proficiency with applications such as word, Excel and PowerPoint
High understanding of Dignity and Diversity in the workplace
A good deal of common sense, etiquette and an ability to think on one’s feet
Excellent typing skills, speed and accuracy essential
Good computer literacy (MS Office, Excel, PowerPoint)
**Extra Points for Proficiency with Google Apps*
Interested candidates should click on this link to apply: https://etnigeria.submittable.com/submit