Easy Taxi is the most downloaded taxi app in the world. The
application connects taxi drivers and passengers allowing them to
experience a fast, convenient and safe ride, with just a tap of a
screen.
Our Story
Launched in April 2012, the idea for the
application came in June 2011, during the Startup Weekend Rio, in
Rio de Janeiro, Brazil. After that, Easy Taxi became a pioneer in
online taxi services in Latin America. Currently available in 30
countries and 420 cities, the app has globally redefined taxi
booking.
Job Description
The role is to provide high quality executive personal
assistance and administrative support to the Managing
Director.
Provide an efficient and responsive administrative,
organizational, and logistical service to the Managing
Director, helping her to manage and prioritize her time.
This position will be of key importance within the
organization and the successful candidate must have previous
experience within a fast-paced customer facing
environment.
The EA will need to rapidly acquire and demonstrate
extensive knowledge of the company, including the MD’s vision,
core values, and objectives.
The Managing Director will rely heavily on the EA,
trusting that work will be handled effectively and efficiently
in her absence. Discretion and confidentiality are therefore
essential – non-negotiable – attributes of this
role.
Responsibilities
Complete a broad variety of
administrative tasks for the Managing Director including
managing an extremely active calendar of appointments, plan,
coordinate and ensures the Managing Director’s schedule is
followed and respected; acts in a “gatekeeper” capacity,
creating win-win situations for direct access to CEO’s time and
office.
Composing and preparing correspondence; monitors and
responds to emails; researches required information or
background on organizations and individuals.
Sets up meeting files, scheduling and calendaring
meetings, sets meeting agendas, setting location, time, and
appropriate duration, identifying, inviting and confirming
participants, facility arrangements where required.
Prepare travel arrangements, expense reports, and all
items needed to ensure the Managing Director’s successful focus
on external relations and organizational growth.
Research, prioritize, and follow up on incoming issues
and concerns addressed to the Managing Director, including
those of a sensitive or confidential nature. Consults with the
MD in determining appropriate course of action, referral or
response.
Provide a bridge for clear communication and maintain
credibility, trust and support between the office of the
Managing Director and staff.
Work closely and effectively with the Managing Director
to keep her well informed of upcoming commitments and
responsibilities, and follows up appropriately. Acts as a
“barometer,” having a sense for the issues taking place in the
internal and external environments and keep the MD
updated.
Draft acknowledgement and thank you letters, personal
correspondence, and other tasks that facilitate the MD’s
ability to effectively lead the organization. Prioritize
conflicting needs; handle all matter expeditiously,
proactively, and follow through on projects to successful
completion, often with deadline pressures.
Manage the Managing Director’s HQ office ensuring the
proper documentation and record keeping.
Filter general information, queries, phone calls and
invitations to the MD by redirecting or taking forward such
contact as appropriate.
Occasionally travelling with Managing Director to take
notes or dictation at meetings or to provide general assistance
during business trips.
Deputizing for the Managing Director, making decisions
and delegating work to others in her absence.
Ensure the Managing Director is fully briefed on, or
prepared for engagements she is involved in.
The EA may be required to perform other ad-hoc tasks that
may be deemed necessary.
Ideal Qualifications:
A good university degree.
Minimum of 4-6 years relevant experience at a well
structured organization.
Excellent written, verbal and non-verbal communication
skills.
Proficiency with applications such as word, Excel and
PowerPoint
High understanding of Dignity and Diversity in the
workplace
A good deal of common sense, etiquette and an ability to
think on one’s feet
Excellent typing skills, speed and accuracy
essential
Good computer literacy (MS Office, Excel,
PowerPoint)
**Extra Points for Proficiency with Google
Apps*
Interested candidates
should click on this link to apply:
"https://etnigeria.submittable.com/submit" target=
"_blank">https://etnigeria.submittable.com/submit