Job Title: Procurement, Logistics and Administrative Coordinator
Location
Abuja
Job Field
Administration, Secretarial, Logistics, Procurement, Store-Keeping
Job Purpose
To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam’s programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. ‘Supply and Logistics’ refers to a broad set of operational and support activities related to requirements planning, procurement and delivery of materials and services, management of fleet and transport.
Key Responsibility
Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes
Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from this analysis with country and line management
To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with the staff and partners and other technical staff review the quality and accuracy of asset and stock verifications
In conjunction with the BSM develop capacity building & succession plans and related staff development activities to support
To travel to the field and partners’ offices as required supporting the effective delivery of the role.
To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations
Support staff in the country to monitor and comply with the restricted funding from day to day by appropriate us e of checklist that monitors programme, finance and logistics requirements
Develop procurement plan, monitor implementation and update regularly
Review overdue, due and in process logistics for adequacy of resources to complete, assess underlying issues making them overdue, how to resolve, and ensure good communications with line managers to achieve this
Develop and agree priorities for assuring quality and respecting donor requirements.
Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is
Skills
Highest levels of personal integrity and accountability
Master degree in procurement/logistics/business or equivalent
At least five years experience in procurement/logistics and working with institutional donors environments
Strong understanding of best practice logistics/financial systems and policies/procedures
An understanding and experience of auditing techniques and tools
Good grasp of institutional donor requirements
Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID,
Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills
Strong project management and presentation skills
Experience and ability to contribute to cross-departmental projects
Proven knowledge and experience of computerised contract and logistics systems as well as advanced Excel skills
Demonstrable experience with tender and consortium bid budget development and financial management
At least two years working in a supervisory position
Ability to delegate, coach and develop staff
Ability to work on own and as a team player
Ability to manage competing priorities and produce consistent high level outputs
Good analytical, reporting and financial skills
Thoroughness and attention to details
Excellent communication & interpersonal skills
Able to identify, prioritise and recommend actions to mitigate risk
Fluency in verbal and written English
Desirable
Knowledge of West African local laws related to finance
Proven skills in motivating multi cultural and multi sectoral teams
Ability to communicate potentially sensitive information appropriately, both verbally and in written form
Awareness of gender equity principles and commitment and interest in developing these within Oxfam
Interested Persons should send CV to oxfamgbnigeria@oxfam.org.uk
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